- NAME:
The name of the club shall be "PURTON FOOTBALL
CLUB", (thereafter called 'the Club').
- AFFILIATION:
The Club shall be affiliated
to the Wiltshire Football Association.
- STATUS OF CONSTITUTION:
The Constitution (the Club rules)
forms a binding agreement between the Club and each
member.
- OBJECTIVES:
The objectives of the Club shall
be:
- To provide
Association Football on a non-profit making basis
for its members.
- To arrange
competitive football for its members.
- To provide social
events for its members.
- To provide the
opportunity and facilities for persons from the
age of 6 upwards to play football.
- To promote football
amongst persons of either sex.
- To ensure that the
facilities provided by the Club are available to
persons of either sex (in the case of girls - up
to 11 years in mixed teams), irrespective of
race, nationality, ethnic origin, colour, ability
or social standing.
- To provide coaching
for individuals to improve and develop football
skills, social skills, team spirit and the
enjoyment of football.
- To teach the members
of the Club discipline both on and off the field
of play and to help prepare them to become
responsible citizens.
- To ensure that people
of the Club participate in the Club activities in
a 'Safe' environment.
- To teach people
‘Train hard, play fair, win, lose or draw
with equal pride, dignity and honour’, to
play by the rules, to respect the opposing team,
match officials, parents, managers, helpers and
spectators.
- To contribute to the
improvement of the quality of life of the people
of the district of Swindon and the surrounding
areas.
- To advance the
education and training of the managers and
coaches involved in the provision of such
training.
- RULES AND REGULATIONS:
- The Club shall have
the status of an Affiliated Member Club of the
Football Association by virtue of its affiliation
to / membership of the Football Association. The
rules and regulations of the Football Association
Limited and parent County Association and any
League or Competition to which the Club is
affiliated for the time being shall be deemed to
be incorporated into the Club Rules.
- Any alterations to
the Club rules will be confirmed to the parent
Association.
- The Club will abide
by the Football Associations Child Protection
Policies and procedures, Codes of Conduct and the
Equal Opportunities and Anti Discrimination
Policy.
- CLUB MEMBERSHIP:
- The Club Committee
shall determine membership criteria.
- Applications for
membership of the Club shall be in a format
prescribed by the Club Committee.
- Applicants shall be
deemed to be members of the Club once their
applications have been accepted and entered in
the Membership Register.
- The Management
Committee shall have the right for good and
sufficient reason to terminate the membership of
any member.
- The members of the
Club from time to time shall be those persons
listed in the register maintained by the Club
Secretary.
- In the event of a
member leaving the Club or being expelled his or
her name shall be removed from the register.
- The Football
Association and the Wiltshire Football
Association shall be given access to the
membership register on request.
- There are two types
of members, a player member and a non-player
member.
- Non playing members
are Club Officials, Team Managers and volunteers.
- ANNUAL MEMBERSHIP FEE:
- The Club Committee
shall determine an annual membership fee payable
by each member from time to time.
- Any fee shall be
payable on a successful application for
membership and annually by each member.
- Fees shall not be
repayable.
- The Club Committee
shall have the authority to levy further
subscriptions from the members as are reasonably
necessary to fulfil the objectives of the Club.
- Subscription fees
shall be payable by each playing member as deemed
by each respective team manager.
- CONDITIONS OF MEMBERSHIP:
- Being a registered
player does not guarantee selection for EVERY
game.
- Players and parents
must understand that there has to be substitutes,
and this is decided upon for many reasons and it
is not always relevant to whether the player is
playing well or not. For example, the balance of
the team and the way they are performing often
dictates which player comes off and goes on.
- Players will be tried
in different positions from time to time.
- Players will attend
training when available or advise of any
unavailability.
- Players will be
responsible for payment of their own fines
personally incurred while representing the Club.
- Respect each and
every individual within the Club and other Clubs.
- Respect all property
and possessions within the Club and other Clubs.
- RESIGNATION AND EXPULSION:
- A playing member may
resign from the Club during the football season
by he or she notifying the appropriate Team
Manager.
- A Manager, Assistant
Manager or Committee member may resign by
notifying the Club Secretary in writing.
- The Club Committee
may expel a member should it be of the opinion
that it would not be in the interests of the Club
for he or she to remain a member. The Committee
may exercise this power in relation to any
Manager, Assistant Manager or Club member.
- Any member who
resigns or is expelled shall not be entitled to
claim any, or a share of any, of the Club
property.
- ASSETS:
All items purchased by the
Club or gifts donated to the Club by way of sponsorship
or otherwise shall be regarded as assets of the Club. The
Secretary shall maintain an inventory of the assets. No
asset may be removed from the Club without the approval
of the Management Committee and the Trustees.
- INSURANCE:
The Club shall take out
insurance for public liability, personal accident for
playing members and other insurance considered
appropriate by the Management Committee.
- CLUB TEAMS:
- At its first meeting
following an AGM the Club Committee shall appoint
a Club member to be responsible for each of the
Club football teams.
- The appointed member
shall be responsible for managing the affairs of
the team.
- The appointed member
shall present to the Club Committee at each AGM a
written report on the activities of the team.
- Age and relevant
league into which the team is entered shall
divide these teams.
- Every volunteer on
behalf of the Club will, by accepting the
appointment, undertake to abide by all rules,
codes of conduct and policies of the Club and
Football Association.
- Club colours must be
adhered to at all times where applicable.
- TEAM MANAGEMENT:
- It is the
responsibility of the Team Managers to register
playing members.
- It is the
responsibility of the Team Managers to ensure
eligibility of all playing members.
- Managers have
responsibility for team selection and are
responsible for the discipline of playing members
both on and off the field of play while
representing the Club.
- Changing rooms should
be cleaned and locked after matches.
- All accidents to be
reported.
- Attend the Management
Committee Meetings.
- Encourage spectators
/ parents to display appropriate behaviour and
sportsmanship.
- GENERAL:
- The Club shall not be
responsible for any injury incurred whilst
playing, training or travelling with the Club.
- The Club will not be
responsible for any loss or damage during the
period from arrival and departure from the venue
at which the Club event is being held.
- CLUB COMMITTEE:
- The Club Committee
shall consist of the following Club Officers:
- Chairperson
- Vice
Chairperson
- Secretary
- Minutes
Secretary
- Treasurer
- A President
may also be elected.
- Plus up to 5
other members elected at an Annual
General Meeting.
- The control and
administration of the Club shall be vested in the
Club Committee (there after called the Committee)
the members of which shall be the Officers
referred to in paragraph (a) above, the Managers
of the age group teams and where applicable
assistant Managers and five persons who are not
officers, managers or assistant managers.
- Each Club Officer and
Committee member shall hold office from the date
of appointment until the following Annual General
Meeting unless otherwise resolved at a Special
General Meeting. One person may not hold more
than two positions at any one time. The Club
Committee shall be responsible for the management
of all the affairs of the Club. Each shall be
entitled to seek re-election. The Secretary shall
keep minutes of Club Committee meetings.
- Decisions of the Club
Committee of meetings shall be made by a simple
majority vote of those attending the Club
Committee meeting. The chairperson shall have the
casting vote in the event of a tie. These shall
be entered into the minute book of the Club to be
maintained by the Club Secretary.
- Meetings will be held
as often as is deemed necessary by the Committee.
- Any member of the
Committee may call a meeting of the Committee by
not giving less than seven days notice to all
members of the Committee. The Club Committee
shall not hold less than four meetings a year.
- Any vacancy on the
Committee, which arises between Annual General
Meetings, shall be filled by a member proposed by
one and seconded by another of the remaining
Committee and approved by a simple majority of
the remaining Committee members.
- Members who fail to
attend three consecutive meetings without apology
will retire from the Committee.
- Save as provided for
in the Rules and Regulations of The Football
Association and the Wiltshire F.A. to which the
Club is affiliated, the Club Committee shall have
the power to decide all questions and disputes
arising in respect of any issue concerning the
Club Rules.
- ANNUAL GENERAL MEETING:
- An Annual General
Meeting ( A.G.M. ) shall be held each year to:-
- Receive a
report on the activities of the Club over
the previous year.
- Receive a
report on the Club's Finances.
- Elect the
Officers of the Club.
- Elect the
members of the Club Committee.
- Consider
motions of which due notice has been
given.
- Appoint
Managers to the various teams.
- SPECIAL GENERAL MEETING:
- All General
Meetings other than Annual General
Meetings shall be called Special General
Meetings.
- May be called
by the Chairperson of the Club Committee
or by the Secretary.
- Such a
request shall state the purpose of the
meeting.
- At least
seven days notice of meeting shall be
given in writing. This shall be sent to
each member at his or her last known
contact address.
- RULES AND PROCEDURES AT
GENERAL MEETINGS:
- Each full
member present, other than the
Chairperson shall have one vote.
- Resolutions
shall be decided by a simple majority of
those present.
- In the event
of an equality vote, the Chairperson
shall have the casting vote.
- Minutes of
all General Meetings to be maintained and
shall be the responsibility of the
Secretary.
- CLUB FINANCES:
- A bank
account shall be opened and maintained in
the name of the Club (the Club Account).
Designated signatories shall be the Club
Chairperson, the Treasurer or another
duly authorised member of the Committee.
- The income
shall be applied only in the furtherance
of the objectives of the Club.
- The
reasonable expenses of the Secretary and
Team Managers in carrying out their
responsibilities shall be paid.
- The Treasurer
shall keep proper accounts of the
finances of the Club.
- The accounts
will be audited at least once a year.
- CODES OF CONDUCT:
- The Cub shall
adopt and apply the following Codes of
Conduct:-
- Club
Officials.
- Football
Association.
- Managers
(And Assistants).
- Match
Officials.
- Parents /
Spectators.
- Players.
CHILD PROTECTION POLICY:
The Club shall adopt
and apply a Child Protection Policy and designate
a Child Protection Officer. Approximately 4
million children take part in football activities
with over ½ million adults involved. Football
could provide easy access for those wishing to
harm children but can also provide an opportunity
to identify and act on concerns outside the game.
All adults have a moral and legal responsibility
to protect children and this is under pinned and
supported by Government Legislation and Guidance.
In response to the legislation the Football
Association Child Protection Policy was launched
in May 2000, recognising their responsibility to
protect children and young people (Under 18) from
physical, sexual and emotional harm and from
neglect and bullying.
ANTI DISCRIMINATION POLICY:
The Club shall adopt
and apply an Anti Discrimination Policy.
EQUAL OPPORTUNITIES:
The Club shall adopt
and apply an Equal Opportunities Policy.
COMPLAINTS PROCEDURE:
The Club shall adopt
and apply a Complaints Procedure.
GOALPOST SAFET POLICY:
The Club shall adopt
and apply a Goalpost Safety Policy.
TRAINING AND DEVELOPMENT:
The Club shall
encourage new teams to form and compete each
season especially at the youngest age groups. All
Club Managers and Coaches shall be required to
attend a Football Association Level 1 course.
DISCIPLINE:
- The
disciplinary committee will meet only
when matters of discipline need to be
discussed or individual cases are to be
heard.
- The
Chairperson will reside over the
disciplinary Committee.
- The
disciplinary Committee will be made up of
two other members selected by the
Chairperson.
- The Club
Disciplinary Committee has the power to
impose sanctions on a player / member of
the Club with regards to playing,
training etc and can terminate membership
of the Club.
- Persistent
breaches of Club discipline, rules,
policies and codes of conduct can lead to
bans from matches or training and to
termination from membership of the Club.
AMENDMENT OF THE
CONSTITUTION:
This Constitution may
be amended at the Annual General Meeting of the
Club Committee or by a Special General Meeting
(called for that purpose) provided that at least
75% of the members of the Committee are present
and that two thirds of those present vote in
favour of the amendment(s). At least ten days
notice shall be given of a Special General
Meeting.
DISSOLUTION:
- The
dissolution of the Club may be affected
only by a resolution passed by 75% of the
full members of the Club present in
person or by proxy at a Special General
Meeting convened for that purpose and to
which notice has been served on every
full member of the Club at his/her last
known address.
- The
dissolution of the Club shall take effect
from the date of the resolution and the
members of the Club Committee shall be
responsible for the winding up of the
assets and the liabilities of the Club.
- If a motion
to dissolve the Club is carried by the
said majority, the Club surplus funds,
after taking into account any outstanding
liabilities, property and assets (if any)
shall not be distributed amongst the
membership.
- In the event
that the Club shall cease to operate, its
assets shall be distributed to local
Football Clubs in Swindon on an equitable
basis under the guidance of the Wiltshire
County Football Association.
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